Contract Administrator
Brea, CA
Full Time
Experienced
The Contract Administrator will be responsible for overseeing certain aspects of the contract administration process. Has significant experience working in the construction industry and a thorough understanding of construction contracts including master agreements, subcontract work orders, purchase orders, and change orders; insurance certificates and labor compliance. Work with the project team to ensure the timely and accurate completion of all contract administration tasks.
Responsibilities
Process all master agreements, subcontractor work orders, purchase orders, and change orders. Review the owner contract for insurance requirements, preliminary information, payment, and prepare a synopsis. Assign project numbers, initiating new project start-up procedures, and setting up the project in the administration database. Review all insurance certificates for compliance to minimum standards for policy terms and limits. Ensure manuals and IIPP’s are up to date, manage business licenses, and file preliminary notices. Process subcontractor retention release forms, assemble subcontract exhibits, and permit authorization letters. Assist in job trailer set up and create project folders.
Skills
Strong communication and interpersonal skills, with the ability to communicate complex contract issues effectively. Strong organizational and time-management skills to manage multiple projects and meet deadlines. Proficient in Procore, Outlook, Word, Excel, Adobe, and Zoom.
Attributes
Precise, methodical, efficient, helpful, organized, knowledgeable, collaborative.
Experience
The Contract Administrator has 3+ years of experience in contract administration. Often has a high school diploma, bachelor’s degree in business administration, construction management, or a related field.
Position
Reports to Manager Contract Administrator
Physical Requirements
Responsibilities
Process all master agreements, subcontractor work orders, purchase orders, and change orders. Review the owner contract for insurance requirements, preliminary information, payment, and prepare a synopsis. Assign project numbers, initiating new project start-up procedures, and setting up the project in the administration database. Review all insurance certificates for compliance to minimum standards for policy terms and limits. Ensure manuals and IIPP’s are up to date, manage business licenses, and file preliminary notices. Process subcontractor retention release forms, assemble subcontract exhibits, and permit authorization letters. Assist in job trailer set up and create project folders.
Skills
Strong communication and interpersonal skills, with the ability to communicate complex contract issues effectively. Strong organizational and time-management skills to manage multiple projects and meet deadlines. Proficient in Procore, Outlook, Word, Excel, Adobe, and Zoom.
Attributes
Precise, methodical, efficient, helpful, organized, knowledgeable, collaborative.
Experience
The Contract Administrator has 3+ years of experience in contract administration. Often has a high school diploma, bachelor’s degree in business administration, construction management, or a related field.
Position
Reports to Manager Contract Administrator
Physical Requirements
- Desk and computer work
- Lift up to 15 pounds at times
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